If you need a flight – a representative will email you 3 flight options for you to pick from that are within in the required/ allotted date ranges and pricing structure.You have 48 business hours to respond to the email to ensure that you get the preferred flight.
You are more than welcome to book your own flights. However, please reach out to the WEPAN Travel team to see what the amount of reimbursement will be so that you can set your expectations.
Since the flight is booked and paid for by WEPAN, we will make any changes to the flights as needed. Changes or cancellation within 24 hours of booking are preferred.
Depending on your personal agreement with WEPAN/ACCESS+ or ARC, for hotels, they will pay for the duration of the event only. Exceptions lie with the length of time it takes to travel to the venue. If it requires an overnight flight, we will consider a flight and hotel accommodations for the day prior and/or day following the event.
We cover room and tax only. You are required to provide a credit card to cover the cost of incidentals. Every hotels requires a different rate for incidentals but it is typically $50 – 100 a day. This is a hold on your card unless you make charges.
Yes, you can. If we have a room block setup, we can extend the link to you. However, if you book via an app and are not placed under our room block – you will need to provide us with the reservation information if you want us to cover the room and tax (if applicable).
Please note that any travel reimbursements, (if applicable) are made via Bill.com. If you have not used Bill.com,
Please do not upload invoices unless informed to, we process all reimbursements internally based a sliding scale.
Once your travel reimbursement has been approved, you will get the invoice that we created to pay you. This is not an invoice for you to pay.
Payments are released to your bank account after attendance to the event has been confirmed.
Have more questions? Get in touch.
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